Vendor fees for NIF 2023 are as follows:

Non-Profit Organization - $150

Retail/ Craft Businesses - $200

Food/Beverage Stand - $350

Food Truck - $450

*Please note: Due to the rising costs of expenses in regards to planning and executing the festival, Vendor Prices have gone up since last year. Newburgh Illuminated is a non-profit organization run by volunteers and 100% of the vendor fees go towards those costs.*

Rules and Policies

• Acceptance as a festival vendor is not guaranteed. All acceptance of applications and space assignments are at the sole discretion of Newburgh Illuminated Festival organizers. 

• Festival start time is 12:00 noon and ends at 9:00pm. 

• Nonfood vendors will be permitted to leave at 7:00pm, but we will make accommodations if you need to leave earlier. Please indicate if you need to leave prior to 7:00 pm  on your application. 

• Note that you will not be able to bring a vehicle into the festival zone before 9:00pm. 

•  Food vendors are expected to stay until 9:00pm. 

• All vendors are expected to have appropriate personnel in their booth from 12 noon – 9pm.  

• Vendor spaces will be on Broadway between DMV and SUNY, and on Liberty St. between Broadway and Renwick Street. 

• Spots are not guaranteed and requests for spots will not be honored. Spots are assigned at the discretion of the Vendor Committee and will be assigned on the day of the festival. Spots are non-negotiable. The attendees of the festival will travel everywhere so there are no bad spots!

• Electricity will not be provided. 

• If you use a generator, it must be a QUIET rated generator. If your generator is loud and disruptive to other vendors and festival attendees, you will NOT be able to use it.  

• The Festival will not provide water or ice.  Food vendors must bring water and ice. 

• Vendors’ booth must be completely self-sufficient, and vendors must clean up after themselves.

• You must provide your own table, chairs and tent.  

• There is no rain date. 

• Vendor fees are non-refundable. 

• Vendor Check-in information will be sent on a date closer to the festival.

•  Vendors must report to check in to get their space assignment. 

• You will be allowed to drive your vehicle into the Vendor area to offload at your space. Cut off for vehicle entry into vendor areas is 11:30am. 

Important Information for FOOD VENDORS

TEMPORARY FOOD SERVICE PERMIT: Vendor must provide a copy of the permit to the vendor committee by May 1st, 2023.  If a copy of your permit is not received your registration will be cancelled and you will forfeit your vendor fee.    All Food vendors must apply to the Orange County Board of Health (OCBOH) for their temporary food service permit. Please apply early and allow 10-15 days for Orange County Board of Health to process your event permit. You MUST post this permit in your food booth on the day of the Festival. 

NYS CERTIFICATE OF AUTHORITY: All vendors are required to have available for inspection and to be on display on the day of the festival a current New York State Certificate of Authority and are responsible for collecting and reporting New York Sales Tax. It is the vendor’s responsibility for any additional permits/licenses required by law. 

INSURANCE REQUIREMENTS: All food vendors participating in Newburgh Illuminated Festival must have $1,000,000 of liability insurance. You will be required to name these organizations on the insurance: 

• Newburgh Illuminated Festival organizers 

• City of Newburgh 

• Community Foundation of Orange and Sullivan  

Insurance Forms  must be received by May 1st 2023 and all organizations can be listed on the same document. 

BEVERAGES: Food vendors may sell only non-alcoholic beverages from their booth. All beverages need to be sold out of their original can, original plastic bottle or a compostable plastic cup. No alcoholic beverages can be sold out of your booth at any time. 

GREASE: No grease or gray water is to be poured onto the ground or down any drains. Anyone found doing this will be asked to leave the event. You will be responsible for any & all-environmental cleanup costs & subject to prosecution by city or state officials. 

LIQUID WASTE: All liquid waste must be removed from festival site by being carried out. There is absolutely no dumping of liquid waste on the ground or in storm drains. Doing so will subject you to fines and prosecution. 

SOLID WASTE: All vendors are responsible to collect & properly bag trash within your sales location. During the event our cleanup crew will collect properly bagged trash from the rear of your space up to 7 pm. All vendors are required to clean your specific area, remove all trash and debris, and return your area to the same condition it was prior to the event. Upon exit of the vendor area, there will be a dumpster available for vendors to dump any remaining trash bags themselves. 

For Questions please contact us at: NIFVendorInfo@gmail.com